# Protect Duty Emergency Access Plan: Template & Guide

> Create a fully compliant Protect Duty emergency access plan with OnePlan's 8-step template. Meet UK Terrorism (Protection of Premises) Act 2025 now.

**Published:** 2026-09-25 | **Updated:** 2026-11-06 | **Author:** oneplansync
**URL:** https://www.oneplan.io/articles/protect-duty-emergency-access-plan
**Type:** post

**Categories:** Event safety and compliance

![Protect Duty Emergency Access Plan: Template & Guide](https://oneplan.sites.aigrowthagent.co/wp-content/uploads/sites/80/2026/09/1788789085716-6b282b201763-1024x572.webp)

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## Content

*Written by: Paul Foster, Founder, CEO, OnePlan*

## Key Takeaways

- The Terrorism (Protection of Premises) Act 2025 (Martyn’s Law) requires UK venues and events to keep documented emergency procedures for evacuation, invacuation, lockdown, and communication.
- Venues must determine their tier, either standard (200–799 people) or enhanced (800+ people), then meet the relevant legal duties, including vulnerability assessments and compliance documentation for enhanced-tier sites.
- A compliant emergency access plan follows an eight-step template covering risk assessment, routes and assembly points, roles, communication, procedures, accessibility, staff training, and regular review.
- Common pitfalls include vague or undocumented access routes, outdated static plans, untrained staff, blocked emergency routes, and poor accessibility. Clear documentation, live updates, and regular drills prevent these issues.
- OnePlan provides a visual, to-scale platform to map emergency routes, keep plans current, and share live documents with stakeholders. [Book a 15-minute demo](https://www.oneplan.io/book-demo/?utm_term=protect-duty-emergency-access-plan&utm_campaign=ai_growth_agent) to see how it supports Protect Duty compliance.

## What Is a Protect Duty Emergency Access Plan?

A Protect Duty emergency access plan is a documented, site-specific plan that explains how emergency services, staff, and attendees can safely access and evacuate a venue during a terrorist incident or other emergency. Under Protect Duty, established by the [Terrorism (Protection of Premises) Act 2025](https://www.gov.uk/government/publications/the-terrorism-protection-of-premises-act-2025/terrorism-protection-of-premises-act-2025-statutory-guidance), many UK venues and events now have a legal duty to keep these procedures in place.

[The Act received Royal Assent on 3 April 2025](https://www.gov.uk/government/publications/the-terrorism-protection-of-premises-act-2025/terrorism-protection-of-premises-act-2025-statutory-guidance), named in memory of Martyn Hett, one of the 22 victims of the 2017 Manchester Arena attack. His mother, Figen Murray OBE, led the Martyn’s Law Campaign Team that drove the legislation. The Act introduces a tiered approach to public protection:

- **Standard tier:** Premises where 200–799 people, including staff, may reasonably be present at the same time
- **Enhanced tier:** Premises and qualifying events where 800 or more people may be present at the same time

[The statutory guidance, published by the Home Office on 15 April 2026](https://www.gov.uk/government/news/martyns-law-guidance-published-to-help-businesses), explains that responsible persons must consider four types of public protection procedures: **evacuation, invacuation, lockdown, and communication**. The implementation period is at least 24 months from Royal Assent, so requirements will not commence before April 2027. The guidance arrived early so venues have time to prepare.

## Legal Requirements Under The Terrorism (Protection of Premises) Act 2025

[The Act applies across England, Wales, Scotland, and Northern Ireland](https://www.gov.uk/government/publications/the-terrorism-protection-of-premises-act-2025/terrorism-protection-of-premises-act-2025-statutory-guidance). The Security Industry Authority (SIA) is the regulator responsible for enforcement.

**Standard tier requirements (200–799 people):**

- Consider which public protection procedures are appropriate and reasonably practicable
- Cover evacuation, invacuation, lockdown, and communication procedures
- Ensure staff can implement procedures rapidly and effectively
- Notify the SIA that you are the responsible person

**Enhanced tier requirements (800+ people):**

- Meet all standard tier requirements
- Carry out and document a vulnerability assessment
- Take reasonably practicable protective security measures across monitoring, movement control, physical security, and information security
- Designate a senior individual responsible for compliance
- Prepare a compliance document and provide it to the SIA

[The Act assumes that a terrorist attack could happen at any qualifying premises](https://www.gov.uk/government/publications/the-terrorism-protection-of-premises-act-2025/terrorism-protection-of-premises-act-2025-statutory-guidance). Requirements do not depend on a local likelihood assessment. Responsible persons must consider what is appropriate and reasonably practicable to reduce physical harm. The 800-person threshold is based on the number of individuals it is reasonable to expect at the same time, judged on how the premises or event actually operates. This figure does not come from the fire capacity plaque or total tickets sold across a day. Organizers must document their reasoning.

To translate these legal duties into a practical, site-specific document, work through the following eight-step template. Each step links directly to a Protect Duty requirement.

## Step-By-Step Template For Your Protect Duty Emergency Access Plan

Use this eight-step template to build an emergency access plan that aligns with Protect Duty requirements and fits your venue.

### Step 1: Conduct A Risk Assessment

- First, identify your premises’ tier, standard or enhanced, based on maximum simultaneous occupancy.
- Because the tier sets your legal obligations, document how you calculated your capacity figure so the SIA can follow your reasoning.
- Assess the specific characteristics of your venue, including layout, access points, and crowd profile.
- Review existing health and safety, fire safety, and licensing documents to avoid conflicting procedures.

### Step 2: Map Emergency Access Routes And Assembly Points

- Identify primary and alternate emergency vehicle access routes.
- Mark evacuation routes and assembly points on a site plan.
- Keep routes clear of obstructions during setup, live operation, and teardown.
- Designate rendezvous points for emergency services.

When mapping these routes, make emergency access explicit. Emergency access routes must appear on your site plan as fixed, named routes, not implied gaps between other infrastructure. Local authorities, Safety Advisory Groups, and emergency services expect to see them clearly defined. Emergency vehicle corridors should be physically marked on-site with cones or barriers that staff can remove quickly, with a designated rendezvous point for first responders shared with police, fire, and EMS in advance.

**OnePlan Tip:** Use OnePlan’s to-scale mapping to plot emergency access routes, assembly points, and emergency vehicle corridors on a live, accurate site plan. Import your existing floor plan as a .png file and build your emergency access plan directly on top. [Stadium, the security and traffic-management firm behind Coventry Moves, used OnePlan to map 400 road closures across seven procession routes](https://www.oneplan.io/case-studies/events-and-safety-how-stadium-managed-traffic-for-one-of-the-uks-biggest-events-in-oneplan/?utm_term=protect-duty-emergency-access-plan&utm_campaign=ai_growth_agent). What previously took a day for eight CAD maps now takes just two hours.

![Festival planning example inside OnePlan: the base layer is a zoomable satellite or street map, and everything placed on it (tents, stages, crowd barriers, toilets, vehicles, staff, signage, routes) stays accurately to scale as you zoom](https://cdn.aigrowthmarketer.co/1780620510054-c5429587ebad.png)**Festival planning example inside OnePlan: the base layer is a zoomable satellite or street map, and everything placed on it (tents, stages, crowd barriers, toilets, vehicles, staff, signage, routes) stays accurately to scale as you zoom**

### Step 3: Designate Roles And Responsibilities

- Appoint a responsible person for Protect Duty compliance.
- Assign an incident commander and deputies.
- Identify floor wardens and evacuation coordinators.
- Document each role’s specific duties in an emergency so staff know exactly what to do.

### Step 4: Establish Communication Protocols

- Define how staff will be alerted to an incident.
- Set procedures for communicating with attendees, such as PA announcements and digital displays.
- Agree how you will liaise with emergency services on arrival.
- Record contact details for all key stakeholders.

[Communication protocols are often siloed, and gaps appear between documented procedures and how people actually communicate during an incident](https://facilitiesnet.com/emergencypreparedness/article/5-Emergency-Preparedness-Mistakes-Facilities-Managers-Must-Avoid--21022). Update your emergency response plan so it reflects real communication channels.

### Step 5: Plan Evacuation And Lockdown Procedures

- Define clear triggers for evacuation, invacuation, and lockdown.
- Document evacuation routes and exit procedures for each zone.
- Set lockdown procedures for securing doors, barriers, and access points.
- Identify shelter locations for invacuation scenarios.

### Step 6: Ensure Accessibility For People With Disabilities

- Identify accessible evacuation routes and refuge areas.
- Develop Personal Emergency Evacuation Plans (PEEPs) for staff who need assistance.
- Plan how visitors with disabilities will receive support during an evacuation.
- Provide alarms and communications through both audio and visual channels.

[The Act does not replace other legislation](https://www.gov.uk/government/publications/the-terrorism-protection-of-premises-act-2025/terrorism-protection-of-premises-act-2025-statutory-guidance). Responsible persons must also comply with the Equality Act 2010, which includes duties around accessible emergency egress.

### Step 7: Train Staff And Conduct Drills

- Train all staff on emergency procedures and their specific roles.
- Run regular drills that cover evacuation, lockdown, and communication scenarios.
- Brief staff on the [Guide Shelter Report (GSR) principles](https://protectuk.police.uk/gsr) developed by NaCTSO.
- Record all training sessions and drill outcomes.

### Step 8: Review And Update Regularly

- Review your plan at least annually or after any significant incident.
- Update the plan when layout, staffing, or operations change.
- Incorporate lessons learned from drills and exercises.
- Make sure all stakeholders can access the latest version.

**OnePlan Tip:** OnePlan keeps your emergency access plan as a living document. Share a live, view-only link with stakeholders, emergency services, and Safety Advisory Groups so everyone sees the current version. [Silverstone uses OnePlan as its single source of truth across 50+ events a year and 9,000 contractors](https://www.oneplan.io/case-studies/how-silverstone-planned-the-british-grand-prix-in-oneplan/?utm_term=protect-duty-emergency-access-plan&utm_campaign=ai_growth_agent), achieving a 13x ROI and a 10% reduction in planning days.

![Workforce planning example inside OnePlan: the base layer is a zoomable satellite or street map, and everything placed on it (tents, stages, crowd barriers, toilets, vehicles, staff, signage, routes) stays accurately to scale as you zoom](https://cdn.aigrowthmarketer.co/1780620462793-34a56c1c38c8.png)**Workforce planning example inside OnePlan: the base layer is a zoomable satellite or street map, and everything placed on it (tents, stages, crowd barriers, toilets, vehicles, staff, signage, routes) stays accurately to scale as you zoom**

## Roles And Responsibilities Under Protect Duty

[The Act defines the responsible person as the individual, organization, or company with control of the premises for its principal Schedule 1 use](https://www.gov.uk/government/publications/the-terrorism-protection-of-premises-act-2025/terrorism-protection-of-premises-act-2025-statutory-guidance). For qualifying events, the responsible person is the individual or organization with control of the premises for the purpose of that event.

Key roles to document in your plan include the responsible person, senior individual for enhanced tier, incident commander, security team, floor wardens, communications lead, and emergency services liaison. These roles must work together during an incident so decisions, movement, and communication stay coordinated.

- **Responsible person:** Holds ultimate accountability for Protect Duty compliance.
- **Senior individual (enhanced tier only):** Person involved in management or control who ensures compliance duties are met.
- **Incident commander:** Leads the response during an emergency and directs key decisions.
- **Security team:** Manages access control, monitoring, and physical security measures.
- **Floor wardens:** Direct evacuation and invacuation in their designated areas.
- **Communications lead:** Manages internal and external communications during an incident.
- **Emergency services liaison:** Meets responders at the rendezvous point and guides them to the incident.

[Where the responsible person is an organization, a senior individual must be designated for enhanced tier premises](https://protectuk.police.uk/martyns-law/enhanced-tier). This person must be involved in the management or control of the responsible person and is accountable for ensuring duties are met.

## Training And Drills: Making Your Plan Work

[Written procedures are not sufficient when staff lack awareness, understanding, experience, or tools](https://protectuk.police.uk/martyns-law/standard-tier). The statutory guidance is clear on this point and explains that a plan must be capable of real-world implementation.

Use a structured training approach:

- Provide initial training to all staff on emergency procedures and their specific roles.
- Deliver regular refresher briefings.
- Run tabletop exercises to test decision-making and communication.
- Conduct full-scale drills to reveal choke points and coordination issues.
- Brief staff on the [ACT Awareness E-Learning course](https://protectuk.police.uk/group/130) available through ProtectUK.

Apply drill best practices to keep learning continuous:

- Schedule drills at different times and under different conditions.
- Use observers to document what worked and what did not.
- Hold a structured debrief immediately after each drill.
- Record lessons learned and update your plan accordingly.
- Invite emergency services to participate where possible.

**OnePlan Tip:** Use OnePlan to visualize drill scenarios and walk through evacuation routes, lockdown procedures, and emergency service access before running physical drills. This approach helps identify issues in advance and reduces disruption to operations. Start your first event free in OnePlan, or [book a 15-minute demo to see the platform in action](https://www.oneplan.io/book-demo/?utm_term=protect-duty-emergency-access-plan&utm_campaign=ai_growth_agent).

![aerial shot of a coast filled with software-added event elements. On the left, there is an app menu (OnePlan)](https://cdn.aigrowthmarketer.co/1780508353774-e6397ee8616e.png)**Beach event planning example inside OnePlan: the base layer is a zoomable satellite or street map, and everything placed on it (tents, stages, crowd barriers, toilets, vehicles, staff, signage, routes) stays accurately to scale as you zoom**

## Common Pitfalls And How To Avoid Them

**Pitfall 1: Vague Or Undocumented Access Routes**

A common planning failure is marking emergency access as “TBC” until it becomes an emergency, rather than specifying it early enough to function properly. That vagueness leaves responders guessing during a crisis. Name and fix every route on a to-scale site plan, then share it with all stakeholders so there is no ambiguity.

**Pitfall 2: Static Plans That Go Out Of Date**

[Plans stored as PDFs or in physical binders quickly become outdated and lack dynamic, real-time access for occupants or first responders](https://facilitiesnet.com/emergencypreparedness/article/5-Emergency-Preparedness-Mistakes-Facilities-Managers-Must-Avoid--21022). Use a platform like OnePlan that keeps your plan as a live, shareable document so stakeholders always see the latest version.

**Pitfall 3: Untrained Staff**

Written plans without training, clear authority structures, and pre-event coordination with public safety agencies are insufficient. If staff have not been trained, even a well-documented plan will fail in a real incident, so regular training and drills are essential.

**Pitfall 4: Blocked Emergency Routes**

Emergency vehicle access points and entry gates must remain unblocked at all times. Fire lanes and emergency vehicle routes should remain open throughout setup, operation, and teardown of an event. Mark emergency routes on your site plan and physically on-site with cones or barriers that staff can remove quickly.

**Pitfall 5: Ignoring Accessibility**

Emergency plans must account for people with disabilities, including accessible evacuation routes, refuge areas, and communication methods. Accessible emergency egress should consider people with mobility, vision, hearing, cognitive, sensory, or psychosocial disability, as well as temporary injuries, fatigue, age-related access needs, and visitors unfamiliar with the building. Develop PEEPs for staff who need assistance and ensure evacuation routes are accessible.

**Pitfall 6: Mismatched Capacity Assumptions**

Several crowd management failures trace back to a mismatch between anticipated attendance and the staffing, infrastructure, or procedures deployed to handle it. Document your capacity calculation clearly and plan for realistic peak occupancy rather than an optimistic average.

## Frequently Asked Questions

### What Is The Difference Between Standard And Enhanced Tier Under Protect Duty?

Standard tier applies to premises where 200–799 people may reasonably be present at the same time. Enhanced tier applies to premises and qualifying events expecting 800 or more people. Standard tier requires public protection procedures covering evacuation, invacuation, lockdown, and communication. Enhanced tier adds requirements for a vulnerability assessment, protective security measures across four categories, a compliance document submitted to the SIA, and designation of a senior individual where the responsible person is an organization. [Certain premises, such as places of worship, childcare, and some educational facilities, are always treated as standard tier regardless of capacity, as specified in the Act’s Schedule 1](https://protectuk.police.uk/martyns-law/standard-tier).

### Do I Need A Separate Emergency Access Plan For Each Event?

For qualifying events that expect 800 or more people with controlled access, the responsible person must comply with enhanced tier requirements for each event. Your emergency access plan should be event-specific and reflect the layout, crowd profile, and access arrangements of that event. A reusable template that you adapt for each event usually works best. For standard tier premises hosting recurring events within the same venue, you can review and update a base plan rather than rebuild it, as long as layout and staffing stay broadly the same.

### How Often Should I Review My Protect Duty Emergency Access Plan?

Review your plan at least annually and after any significant incident, exercise, or change to your premises, staffing, or operations. The statutory guidance emphasizes that procedures must be capable of rapid, effective implementation, which requires regular review and updating. After each drill, run a structured debrief and update the plan to address any issues. Treat major layout changes, staffing restructures, or shifts in the nature of events as triggers for immediate review.

### What Is The Notification Requirement Under Protect Duty?

Under section 9 of the Terrorism (Protection of Premises) Act 2025, responsible persons must notify the SIA that they are the responsible person for qualifying premises. For premises that are in scope when the notification requirement comes into force, you must notify within three months of commencement. For qualifying events, you must notify within 14 days of the event being first publicized. Enhanced tier responsible persons must also provide the SIA with a copy of their compliance document as soon as reasonably practicable, and any revised version within 30 days of revision. The notification requirement is not yet in force as of the guidance’s publication, and the statutory instrument was laid on 14 July 2026.

### What Tools Can Help Me Create A Protect Duty Emergency Access Plan?

OnePlan provides a visual, to-scale platform for mapping emergency access routes, evacuation routes, assembly points, and emergency service access. You can import existing floor plans as .png files, collaborate with stakeholders in real time, and share live, up-to-date plans with emergency services and Safety Advisory Groups. This approach keeps your plan current and accessible instead of buried in a static PDF that becomes outdated as soon as the site changes. OnePlan has powered over 200,000 events in 150 countries, from community festivals to Formula 1 circuits, and your first event is free.

**With OnePlan, you can place barriers, tents, and more inside its integrated, live planning tool**

## Build Your Compliant Emergency Access Plan Today

Protect Duty under the [Terrorism (Protection of Premises) Act 2025](https://www.gov.uk/government/publications/the-terrorism-protection-of-premises-act-2025/terrorism-protection-of-premises-act-2025-statutory-guidance) represents a significant shift in UK venue and event safety requirements. With Protect Duty now law, venues that stay ahead treat their emergency access plan as a living asset that evolves with each event and layout change.

The key to compliance is keeping a plan that staff can implement, that reflects your specific venue, and that stays current as circumstances change. To meet Protect Duty, you need more than generic advice or static PDFs. A living, visual, to-scale plan shared with every stakeholder is what makes compliance achievable.

OnePlan gives you a single platform to create, manage, and share your emergency access plan with confidence. Import your existing site plans, map evacuation routes and emergency vehicle corridors to scale, and share a live link with your Safety Advisory Group, emergency services, and security team from one place. [See how OnePlan enables better safety at venues ahead of Martyn’s Law](http://oneplan.io/blog/how-oneplan-enables-better-safety-at-venues-ahead-of-martyns-law?utm_term=protect-duty-emergency-access-plan&utm_campaign=ai_growth_agent).

[Start your first event free at OnePlan, or book a 15-minute demo to see the platform in action](https://www.oneplan.io/book-demo/?utm_term=protect-duty-emergency-access-plan&utm_campaign=ai_growth_agent).

## Read Next

- [Event Emergency Evacuation Plan: A Complete Guide](https://oneplan.io/articles/event-emergency-evacuation-plan?utm_term=protect-duty-emergency-access-plan&utm_campaign=ai_growth_agent)
- [Event Safety Plan Template for City Permit](https://oneplan.io/articles/event-safety-plan-template-permit?utm_term=protect-duty-emergency-access-plan&utm_campaign=ai_growth_agent)
- [Event Safety Plan Template: Free 2026 Guide (Word + PDF)](https://oneplan.io/articles/event-safety-plan-template-2026?utm_term=protect-duty-emergency-access-plan&utm_campaign=ai_growth_agent)
- [Parade Safety Plan Template: 15 Sections to Cover](https://oneplan.io/articles/parade-safety-plan-template?utm_term=protect-duty-emergency-access-plan&utm_campaign=ai_growth_agent)
- [How to Build a Compliant Public Market Emergency Access Plan](https://oneplan.io/articles/public-market-emergency-access-plan?utm_term=protect-duty-emergency-access-plan&utm_campaign=ai_growth_agent)

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## Citations

- [PowerPoint Alternatives for Emergency Access Maps](https://www.oneplan.io/articles/best-powerpoint-alternatives-emergency-maps)
- [Canva Alternatives for Emergency Access Planning Maps](https://www.oneplan.io/articles/best-canva-alternatives-emergency-maps)
- [Does Martyn’s Law Apply in the US? What Venues Face Instead](https://www.oneplan.io/articles/does-martyns-law-apply-us)
- [Martyn’s Law for Council Events: A Portfolio-Scoping Guide](https://www.oneplan.io/articles/martyns-law-city-council-events)
- [Martyn’s Law: The Evidence Playbook for UK Venues and Events](https://www.oneplan.io/articles/martyns-law-compliance-guide)

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